Privacy Policy
Proximo 3 Ltd
Effective Date: February 2025

At Proximo 3 Ltd (“Proximo 3,” “we,” “our,” or “us”), we are committed to protecting your privacy and ensuring transparency in how we handle your personal data. This Privacy Policy explains how we collect, use, share, and protect your information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Data We Collect

We may collect and process the following personal data:

• Identity Data: Name, job title, and company details.
• Contact Data: Email address, phone number, and postal address.
• Technical Data: IP address, browser type, and other information related to your device.
• Usage Data: Information on how you use our website and services.
• Marketing and Communications Data: Your preferences for receiving communications from us.

2. Lawful Basis for Processing

We process your personal data based on the following lawful grounds:

• Performance of a Contract: When we need to process data to fulfil an agreement with you.
• Legitimate Interests: To improve our services, communicate with you, and ensure security.
• Consent: Where required, we will obtain your explicit consent before processing certain types of data.
• Legal Obligation: When required to comply with UK legal or regulatory requirements.

3. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

• Right to Access: Request a copy of the data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure: Request deletion of your data in certain circumstances.
• Right to Restrict Processing: Limit how we process your data.
• Right to Data Portability: Request to transfer your data to another service provider.
• Right to Object: Object to our processing of your data for direct marketing or legitimate interests.

To exercise any of these rights, please contact us at sales@proximo3.com

4. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes we collected it for, including legal, regulatory, and accounting requirements. We determine retention periods based on:

• Legal obligations under UK law.
• The nature of the data and why it was collected.
• Whether we are required to retain the data for legal claims or regulatory investigations.

5. Data Sharing and Third-Party Disclosures

We do not sell your personal data. However, we may share your data with:

• Service Providers: Third-party vendors who assist in delivering our services.
• Legal Authorities: When required by law, such as responding to legal proceedings or regulatory requirements.
• Business Transfers: If our company undergoes a merger, acquisition, or asset sale.

6. International Data Transfers

If we transfer your personal data outside the UK, we ensure adequate safeguards are in place to protect it, such as:

• Using countries with UK adequacy regulations.
• Implementing UK-approved standard contractual clauses.
• Relying on explicit consent where required.

7. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance user experience, analyze website traffic, and personalize content.

What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us recognize your device, remember preferences, and improve website functionality.

Types of Cookies We Use

• Essential Cookies: Required for website functionality and security.
• Analytical Cookies: Help us understand website usage and improve performance.
• Marketing Cookies: Used to deliver relevant ads and track effectiveness.
• Third-Party Cookies: Set by external services like analytics providers or advertisers.

Managing Cookies

You can control or disable cookies through your browser settings. However, disabling essential cookies may affect website functionality. You can also manage cookie preferences through our cookie banner when you visit our website.

8. Security Measures

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse.

9. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us:

Proximo 3 Ltd
Crown House
27 Old Gloucester Street
London
WC1N 3AX

Email: sales@proximo3.com

If you are not satisfied with our response, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.